AI-Powered Business Communication & Workflow Automation
Your Intelligent Business Communication Agent.
ACTEVOAI transforms everyday business communication into intelligent, automated workflows. From understanding customer enquiries and processing documents to preparing quotations, contacting suppliers, integrating with ERP systems and managing business activities, ACTEVOAI helps organisations automate routine operations and make faster, informed decisions.
Incoming email
1 attachmentQuotation request — 100 units
“Please quote 100 units of Industrial Valve V-400, delivered to Dubai within three weeks. Specification attached.”
Understand
Execute & track
More than an email parser
Reading emails and extracting data from documents are only the starting point. ACTEVOAI understands what each message is asking for, responds to customers, prepares quotations, communicates with suppliers, works with your enterprise systems and tracks every activity through to its outcome.
Automating email-driven work across
Core capabilities
Each capability works on its own, and together they connect a business email to the work it triggers, all the way through to a tracked outcome.
01
Turn unstructured emails and attachments into structured, validated business data.
02
Answer routine enquiries from approved knowledge, and route the rest to your team.
03
From a customer's request to an approved quotation, with pricing rules applied.
04
Request, collect and compare supplier quotations without the email chase.
05
Convert conversations into tracked tasks that move across departments.
06
See what is arriving, what is pending and how fast work is moving.
ERP & enterprise integration
ACTEVOAI connects business communication with the enterprise systems that run your organisation. Retrieve customer information, check inventory, access product pricing, prepare sales orders, coordinate procurement activities and automate authorised business processes through connected systems.
Customer & Supplier Emails
Messages, attachments, scanned documents
ACTEVOAI
ACTEVOAI AI Intelligence Engine
Understand, classify, extract, validate
Business Workflow Engine
Tasks, rules, approvals, follow-ups
Enterprise Integration & Connector Layer
APIs and configurable adapters
ERP · CRM · Inventory · Procurement
And other business systems
ACTEVOAI is ERP-agnostic, built on a connector-based architecture. Connector availability depends on the ERP product, version, deployment model and the APIs it exposes, so the integration approach for your environment is confirmed during discovery.
End-to-end workflow
An illustrative scenario: a customer emails asking for a quotation for 100 units of a product. Here is how ACTEVOAI takes it from inbox to tracked follow-up.
A customer requests a quotation for 100 units.
Product, quantity and delivery requirements are extracted.
Product details, pricing and inventory are retrieved.
RFQs go to selected suppliers when supplier pricing is needed.
Conditional
Supplier quotations are collected and compared.
A customer quotation is drafted using your pricing rules.
The quotation is submitted for review when required.
Approval gate
Once approved, ACTEVOAI sends the quotation to the customer.
Replies are tracked and follow-ups are managed.
Automation, security & approval
You decide what ACTEVOAI completes on its own, what it prepares for approval and what it escalates. Important business commitments stay with your people.
Level 1
Routine work ACTEVOAI completes on its own, within the rules you configure.
Level 2
ACTEVOAI prepares the work; a person approves it before it leaves.
Level 3
Anything that needs judgement goes to the right person, with context.
Why ACTEVOAI
Reduce manual email handling and response times.
Apply validation, approval controls and consistent business rules.
Standardise routine communications and business processes.
Maintain visibility into conversations, actions and outcomes.
Arivons supports organisations in configuring and integrating ACTEVOAI through its Implementation & Integration services.
Schedule a product demo
Let ACTEVOAI handle routine communication, customer enquiries, quotations, supplier interactions and business workflows while your team focuses on decisions that matter.
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